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Certified Public Records Image Processing Systems

There are currently a total of 305 active Certified Public Records Image Processing Systems in the State of New Jersey.

The following State, county, municipal, and educational agencies have had their Public Records Image Processing Systems certified by the State Records Committee in accordance with Public Law 1994, Chapter 140 and New Jersey Administrative Code Title 15, Chapter 3, Subchapters 4 and 5. Guidelines for certification can be found at www.njarchives.org/links/imgcertification.html.

County Agencies & Authorities (98 Certifications)
Educational Agencies & Authorities (20 Certification)
Municipal Agencies & Authorities (152 Certifications)
State Agencies & Authorities (35 Certifications)

Back to Imaging Certification Main Page

County Agencies & Authorities
Agency
Office/Department
Certification Date
Atlantic County Clerk's Office e-Recording
09/20/2007
County Clerk
12/14/2000
County Clerk
08/18/2005
Department of Administrative Services - Division of Information Technologies and Records Management
12/13/2001
Department of Administrative Services - Division of Information Technologies and Records Management
12/13/2001
Surrogate's Office: Bounds & Division Book and Master Index Book of Estates
07/24/2003
County of Atlantic Prosecutor's Office
07/17/2008
Utilities Authority
03/18/2010
Bergen County Clerk of the Board
12/14/2006
County Clerk
12/14/2006
County Clerk (Land Records)
01/22/2009
Prosecutor's Office
01/22/2009
Burlington County Clerk e-Recording
09/21/2006
County Clerk
12/16/1999
Board of Social Services
03/16/2006
Engineering Department
12/14/2006
Enterprise Imaging System
08/17/2006
Prosecutor's Office
12/14/2006
Camden County County Clerk
06/17/2004
Enterprise Imaging System
12/15/2005
County Clerk e-Recording (Level II)
08/17/2006
Prosecutor's Office
12/17/ 2009
RIM
05/21/2009
County of Camden, Office of the Surrogate
06/19/2008
Cape May County Clerk e-Recording
09/21/2006
County Clerk
08/17/2000
Enterprise Imaging System
01/17/2008
RIM
03/18/2010
Surrogate
10/20/2005
County of Cape May Engineering Department
05/15/2008
Cumberland County Clerk e-Recording
09/21/2006
County Clerk
11/20/2002
Enterprise Imaging System
09/21/2006
Surrogate
01/24/2002
Essex County County Clerk
08/16/2007
Engineering Department
04/19/2007
Enterprise Imaging System
08/16/2007
Prosecutor's Office
03/20/2008
Register
01/20/2005
Register of Deeds e-Recording
08/16/2007
Gloucester County County Clerk
05/19/2000
County Clerk e-Recording (Level II)
08/19/2004
County Clerk Large Format
12/16/2004
Enterprise Imaging System
12/14/2006
Prosecutor's Office
03/20/2008
Surrogate
07/21/2005
Hudson County Engineering Department
10/18/2007
Enterprise Imaging System
02/15/2007
Register
01/20/2005
Register
02/19/2009
Sheriff's Department
02/19/2009
Hunterdon County County Clerk
08/15/2002
County Clerk
10/19/2006
Prosecutor's Office
02/19/2009
Surrogate
02/19/2004
Mercer County County Clerk
10/17/2002
County Clerk e-Recording
12/13/2007
Enterprise Imaging System
08/16/2007
Surrogate's Office
03/20/2008
Middlesex County County Clerk - Land Records
12/14/2000
County Clerk - Maps
12/13/2001
Clerk of the Board
08/20/2009
Engineering and Planning
11/08/2007
Monmouth County County Clerk
10/19/2000
County Clerk e-Recording (Level II)
12/16/2004
Enterprise Imaging Services
11/18/2004
RIM
07/16/2009
Surrogate
10/19/2001
Morris County County Clerk
05/17/2007
Enterprise Imaging System
01/17/2008
Office of Temporary Assistance
06/15/2006
Service Bureau Backfile Conversions
06/15/2006
County of Morris E-Recording
06/19/2008
Ocean County Clerk of the Board
06/21/2007
County Clerk
10/18/2001
County Clerk e-Recording (Level II)
02/16/2006
Surrogate
12/16/2004
Ocean County Utilities Authority
05/20/2004
Passaic County County Clerk
02/15/2007
County Clerk (formerly Office of the Register)
11/14/2001
County Clerk e-Recording (Level II)
03/16/2006
Sheriff's Department
07/16/2009
Surrogate
07/20/2006
Salem County County Clerk
07/18/2001
Clerk LRMS
09/17/2009
Enterprise Imaging System
01/18/2007
Somerset County Board of Social Services
11/19/2003
County Clerk
07/19/2001
Enterprise Imaging System
02/21/2008
Surrogate
01/26/2006
Sussex County County Clerk
06/19/2003
County Clerk
03/20/2008
Board of Elections
08/20/2009
Enterprise Wide
02/18/2010
County of Sussex
12/18/2008
Surrogate's Office
03/15/2007
Board of Taxation
08/20/2009
County Clerk E-Recording
07/17/2008
Union County County Clerk
10/17/2002
County Clerk e-Recording (Level II)
07/20/2006
Engineering
08/20/2009
Enterprise Imaging System
03/15/2007
Warren County County Clerk
11/18/2004
Clerk LRMS
04/16/2009
Correctional Facility
11/12/2009
Enterprise Imaging System
01/26/2006
Prosecutor's Office
10/15/2009
Educational Agencies & Authorities
Agency
Office/Department
Certification Date
Atlantic Cape Community College  
3/18/2010
Bergen County College  
09/20/2007
Brookdale Community College  
01/14/2010
Burlington County College  
06/15/2006
Clifton Board of Education  
12/18/2008
Collingswood Public Schools  
01/14/2010
Delsea Regional School District  
11/12/2009
Henry Hudson Regional School District Guidance Department
12/16/2004
Hunterdon Central Regional High School  
12/17/2009
Jersey City Public Schools  
10/19/2006
Lower Camden County Regional High School District #1 (Extinct Agency)   
11/14/2001
Middlesex County College  
06/21/2007
Piscataway Township Schools  
06/19/2008
Pleasantville School District  
07/17/2008
Ridgewood Board of Education  
12/17/2009
Salem County Special Services School District  
05/17/2001
South Orange-Maplewood School District  
04/15/2010
UMDNJ Medical Administrative and Financial Records
07/15/2004
UMDNJ MediTract
12/17/2009
UMDNJ Robert Wood Johnson Medical School
07/16/2009
Washington Township (Gloucester County) High School  
03/15/2010
Municipal Agencies & Authorities
Agency
Office/Department
Certification Date
Borough of Allentown  
10/15/2009
Borough of Alpine
01/22/2009
City of Atlantic City Police Department
05/20/2010
Borough of Atlantic Highlands  
10/15/2009
City of Bayonne Police Department
09/17/2009
Borough of Beach Haven  
01/14/2010
Borough of Bergenfield  
05/20/2010
Bernards Township Office of Municipal Clerk - Systems Administration
01/24/2002
Bordentown Sewerage Authority
08/18/2005
Township of Branchburg  
11/12/2009
Township of Brick Construction Official
06/15/2006
Township of Brick Municipal Utility Authority 
05/15/2003
Borough of Brielle Police Department
03/18/2010
Borough of Brielle
10/15/2009
City of Camden Municipal Clerk
12/13/2007
Borough of Carlstadt  
01/22/2009
Borough of Carteret Building Department
04/18/2002
Clerk's Office
04/18/2002
Borough of Chatham Clerk's Office
09/21/2006
Township of Cherry Hill Enterprise Imaging System
04/19/2007
Borough of Cliffside Park  
05/20/2010
City of Clifton Fire Department and Fire Prevention Bureau
09/17/2009
Town of Clinton Clerk's Office
01/26/2006
Township of Colts Neck  
10/15/2009
Borough of Creskill
01/22/2009
Borough of Demarest
01/22/2009
Borough of Dumont  
05/20/2010
Township of East Windsor Police Department
06/15/2006
Borough of Eatontown  
10/15/2009
Borough of Edgewater
01/22/2009
Township of Edison
02/19/2009
Township of Egg Harbor Enterprise Imaging System
09/21/2006
City of Englewood Engineering
03/18/2010
City of Englewood Bergen-ISIS
05/20/2010
Borough of Emerson
01/22/2009
Borough of Englewood Cliffs
01/22/2009
Township of Evesham
10/15/2009
Township of Ewing
03/18/2010
Borough of Fair Haven
10/15/2009
Borough of Fair Lawn
01/22/2009
Borough of Farmingdale
10/15/2009
Borough of Florham Park
05/20/2010
Borough of Fort Lee
01/22/2009
Township of Frankford  
02/18/2010
Borough of Franklin Lakes
01/22/2009
Township of Freehold Municipal Clerk
04/15/2004
Township of Freehold  
10/15/2009
City of Garfield  
09/17/2009
Borough of Glen Rock
01/22/2009
City of Hackensack
01/22/2009
Township of Hamilton (Mercer)
02/19/2009
Borough of Harrington Park
01/22/2009
Town of Harrison
12/17/2009
Town of Harrison Police Department
12/17/2009
Borough of Hasbrouck Heights
01/22/2009
Borough of Hillsdale
01/22/2009
Borough of Ho-Ho-Kus
05/20/2010
Holmdel Township Municipal Clerk's Office
10/19/2000
Township of Holmdel Police Department
08/16/2007
Township of Howell Municipal Clerk
09/21/2000
Township of Jefferson Enterprise Imaging System
01/17/2008
Police Department
03/20/2008
City of Jersey City Building, Planning, Zoning, & Tax Assessor
06/15/2006
Police Department
05/18/2010
Town of Kearny
09/17/2009
Township of Lakewood Building Department
02/15/2007
Borough of Leonia
01/22/2009
Borough of Lincoln Park Clerk's Office
01/18/2007
Borough of Little Ferry
05/20/2010
Borough of Madison
08/20/2009
Township of Mahwah Bergen-ISIS
05/20/2010
Township of Mahwah  
06/19/2008
Township of Manalapan  
10/15/2009
Township of Manchester  
10/15/2009
Township of Marlboro  
10/15/2009
Borough of Maywood
01/22/2009
Township of Middletown  
07/16/2009
Borough of Midland Park
01/22/2009
Borough of Midland Park Municipal Clerk
06/21/2001
Borough of Monmouth Beach
10/15/2009
Township of Monroe  
10/16/2008
Township of Montclair
02/19/2009
Montgomery Township Office of the Clerk
07/18/2002
Borough of Montvale
05/20/2010
Township of Moorestown Building Department
05/17/2007
Township of Mount Olive
11/12/2009
Township of Neptune
10/15/2009
Borough of Neptune City
10/15/2009
City of Newark Clerk's Office
11/09/2006
Borough of New Milford
01/22/2009
Township of North Bergen Department of Public Works, Construction Code Enforcement Office
10/19/2000
Township of North Brunswick
02/18/2010
Borough of Norwood
01/22/2009
Borough of Oakland
05/20/2010
Township of Ocean
10/15/2009
City of Ocean City
03/18/2010
Borough of Oceanport
10/15/2009
Township of Old Bridge Building Department
09/21/2006
Borough of Old Tappan
01/22/2009
Borough of Old Tappan Borough Administrator/Clerk
10/16/2003
Borough of Palisades Park
05/20/2010
Borough of Paramus
01/22/2009
City of Passaic City Police Department
02/18/2010
Borough of Park Ridge
01/22/2009
City of Paterson Building and Planning Departments
06/21/2007
Office of the Municipal Clerk
07/19/2001
Office of the Municipal Clerk
11/19/2003
Township of Pennsauken
12/17/2009
Township of Princeton Planning, Zoning, Code Enforcement and Engineering
11/08/2007
Borough of Ramsey
01/22/2009
Township of Readington
08/20/2009
Borough of Red Bank
10/15/2009
Borough of Ridgefield
01/22/2009
Village of Ridgefield Park
05/20/2010
Village of Ridgewood
01/22/2009
Borough of River Edge
05/20/2010
Township of Rochelle Park
05/20/2010
Borough of Rumson
10/15/2009
Township of Saddle Brook
01/22/2009
Borough of Saddle River
01/22/2009
Borough of Sea Girt
10/15/2009
Town of Secaucus
12/17/2009
Borough of Shrewsbury
10/15/2009
Township of South Brunswick Police, Clerk, & Finance
12/18/2008
Township of South Hackensack
01/22/2009
Township of Sparta
03/18/2010
Borough of Spring Lake
10/15/2009
Borough of Spring Lake Heights
10/15/2009
City of Summit Municipal Clerk
04/20/2006
Township of Teaneck
01/22/2009
Borough of Tenafly
01/22/2009
Borough of Tinton Falls
10/15/2009
Township of Toms River Engineering Department
03/18/2010
Municipal Clerk
05/21/2009
City of Trenton Department of Inspections
10/20/2005
Township of Union Enterprise Imaging System
04/17/2008
Upper Township Clerk's Office
05/16/2002
Township of Upper Deerfield  
05/21/2009
Borough of Waldwick
02/19/2009
Borough of Wallington
01/22/2009
Township of Wantage  
07/16/2009
Township of Washington  
05/20/2010
Township of Wayne Police Department
12/17/2009
Township of Westfield  
09/18/2008
Town of West New York
12/17/2009
Township of West Windsor Enterprise Imaging System
11/09/2007
Borough of Westwood
01/22/2009
Township of Winslow Enterprise Imaging System
09/20/2007
Township of Woodbridge Buildings Department
02/19/2004
Clerk's Office
11/09/2006
Borough of Woodcliff Lake
01/22/2009
Township of Woolwich Construction Code Office
11/09/2006
Township of Wyckoff
05/20/2010
State Agencies & Authorities
Agency
Office/Department
Certification Date
Department of Banking & Insurance  Division of Enforcement & Consumer Protection, Division of Life & Health, & Real Estate Commission
05/20/2004
New Jersey Compensation Rating & Inspection Bureau (NJCRIB)
10/21/2004
Civil Service Commission  
08/19/2004
MSPLR, Hearing Unit
04/20/2000
Department of Corrections Office of Information Technology
05/17/2007
Department of Human Services Customer Service
10/18/2007
Division of Addiction Services, Intoxicated Driving Program
04/20/2006
Division of Developmental Disabilities, Woodbine Developmental Center
06/15/2000
Division of Family Development, Office of Child Support and Paternity Programs: Certificate of Parentage
08/21/2003
Division of Youth and Family Services (Closed Case Files)
08/18/2005
Family Care
09/20/2007
Trenton Psychiatric Hospital
04/20/2006
Department of Labor Division of Temporary Disability Insurance (formerly -- Division of Unemployment & Disability Insurance, Bureau of State Plan)
06/24/1999
Division of Employer Files
10/21/2004
Department of Law & Public Safety Division of State Police Bureau of Identification
05/15/2008
Division of Consumer Affairs
12/18/2008
Division of Consumer Affairs (Agenda Builder)
07/17/2008
Election Law and Enforcement Commission
06/17/2010
Department of Military & Veterans Affairs Departmental/Military Records
08/19/2004
Pine Lands Commision  
10/18/2007

Department of Transportation

Division of Traffic Operations, Bureau of Safety Programs
02/15/2001
Enterprise Imaging System
04/20/2006
Department of Treasury Office of Management & Budget : Cash Accounting Unit
04/20/2000
Division of Pensions & Benefits
06/20/2002
Division of Purchase & Property
12/16/2004
Business Services (formerly Commercial Recording)
04/20/2000
Division of Taxation
09/20/2001
New Jersey Educational Facilities Authority  
12/18/2008
New Jersey School Development Authority  
12/18/2008
NJ Transit Corporation Accounts Payable Department  
12/18/2008
s New Jersey Health Care Facilities Financing Authority   
06/19/2003
New Jersey Meadowlands Commission   Construction Documents
09/18/2003
New Jersey Motor Vehicle Commission Information Systems Management: Vehicle Registration e-Renewals
01/20/2000
Information Systems Management: Drivers License & registration Applications, Certificate of Ownership, & Driver History Records
03/21/2002
Information Systems Management: Drivers License & registration Applications, Certificate of Ownership, & Driver History Records
09/18/2003
Contact Information:
Joanne McKinley,
Imaging Certification Coordinator
2300 Stuyvesant Avenue
P.O. Box 307
Trenton, NJ 08625-0307
609.530.7486
609.530.6121 (fax)
e-mail: electronic.records@sos.state.nj.us
Please send comments concerning this website to: webmaster.darm@sos.state.nj.us
Created October 11, 2002; Updated July 2010
Link to the State of New Jersey, Department of State Open Public Records Act (OPRA) Web Page
 
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