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Certified Public Records Image Processing Systems

There are currently a total of 246 active Certified Public Records Image Processing Systems in the State of New Jersey.

The following State, county, municipal, and educational agencies have had their Public Records Image Processing Systems certified by the State Records Committee in accordance with Public Law 1994, Chapter 140 and New Jersey Administrative Code Title 15, Chapter 3, Subchapters 4 and 5. Guidelines for certification can be found at www.njarchives.org/links/imgcertification.html.

County Agencies & Authorities (78 Certifications)
Educational Agencies & Authorities (8 Certification)
 Municipal Agencies & Authorities (41 Certifications)
State Agencies & Authorities (28 Certifications)
Check 21 (91 Certifications)

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County Agencies & Authorities
Agency
 Office/Department
Certification #
Certification Date
Atlantic County Clerk's Office e-Recording
07092002-MF
09/20/2007
County Clerk (retired system - superceded by 05081802-MF)
00121402
12/14/2000
County Clerk [replaces system #00121402]
05081802-MF
08/18/2005
Department of Administrative Services - Division of Information Technologies and Records Management
01121301-MF
12/13/2001
Department of Administrative Services - Division of Information Technologies and Records Management
01121301-NM
12/13/2001
Surrogate's Office: Bounds & Division Book and Master Index Book of Estates (2/1837 to 8/1910)
03072401-MF
07/24/2003
Bergen County Clerk of the Board
06121405-MF
12/14/2006
County Clerk
06121404-MF
12/14/2006
Burlington County Clerk e-Recording
06092102-MF
09/21/2006
County Clerk
0002
12/16/1999
Board of Social Services
06031601-MF
03/16/2006
Engineering Department
06121406-MF
12/14/2006
Enterprise Imaging System
06081702-NM
08/17/2006
Prosecutor's Office
06121407-NM
12/14/2006
Camden County County Clerk
04061701-MF
06/17/2004
Enterprise Imaging System
05121502-MF
12/15/2005
County Clerk e-Recording (Level II)
06081703-MF
08/17/2006
Cape May County Clerk e-Recording
06092103-MF
09/21/2006
County Clerk
00081701
08/17/2000
Enterprise Imaging System
08011702-MF
01/17/2008
Surrogate
051020101-MF
10/20/2005
Cumberland County Clerk e-Recording
06092105-MF
09/21/2006
County Clerk
02112001
11/20/2002
Enterprise Imaging System
06092106-MF
09/21/2006
Surrogate
02012402
01/24/2002
Essex County County Clerk
07081603-MF
08/16/2007
Engineering Department
07041902-MF
04/19/2007
Enterprise Imaging System
07081605-MF
08/16/2007
Prosecutor's Office
08032001-NM
03/20/2008
Register
05012001-MF
01/20/2005
Register of Deeds e-Recording
07081604-MF
08/16/2007
Gloucester County County Clerk
0006
05/19/2000
County Clerk e-Recording (Level II)
04081901-MF
08/19/2004
County Clerk Large Format
04121601-MF
12/16/2004
Enterprise Imaging System
06121408-MF
12/14/2006
Prosecutor's Office
08032002-NM
03/20/2008
Surrogate
05072101-MF
07/21/2005
Hudson County Engineering Department
07101801-MF
10/18/2007
Enterprise Imaging System
07021505-MF
02/15/2007
Register
05012002-MF
01/20/2005
Hunterdon County County Clerk (retired system, superceded by 06101903-MF)
02081501
08/15/2002
County Clerk
06101903-MF
10/19/2006
Surrogate
04021901-MF
02/19/2004
Mercer County County Clerk
02101701
10/17/2002
County Clerk e-Recording
071251302-MF
12/13/2007
Enterprise Imaging System
07081602-MF
08/16/2007
Surrogate's Office
08032004-MF
03/20/2008
Middlesex County County Clerk - Land Records
00121401
12/14/2000
County Clerk - Maps
01121302
12/13/2001
Engineering and Planning
07110802-MF
11/08/2007
Monmouth County County Clerk
00101902
10/19/2000
County Clerk e-Recording (Level II)
04121603-MF
12/16/2004
Enterprise Imaging Services
04111801-MF
11/18/2004
Surrogate
01101801
10/19/2001
Morris County County Clerk
07051703-MF
05/17/2007
Enterprise Imaging System
08011701-NM
01/17/2008
Office of Temporary Assistance
06061510-NM
06/15/2006
Service Bureau Backfile Conversions
06061511-MF
06/15/2006
Ocean County Clerk of the Board
07062101-MF
06/21/2007
County Clerk
01101802
10/18/2001
County Clerk e-Recording (Level II)
06021601-MF
02/16/2006
Surrogate
04121604-MF
12/16/2004
Ocean County Utilities Authority
04052002-NM
05/20/2004
Passaic County County Clerk
07021504-MF
02/15/2007
County Clerk (formerly Office of the Register)
01111401
11/14/2001
County Clerk e-Recording (Level II)
06031602-MF
03/16/2006
Surrogate
06072003-MF
07/20/2006
Salem County County Clerk
02071802
07/18/2001
Enterprise Imaging System
07011802-MF
01/18/2007
Somerset County Board of Social Services
03111902-MF
11/19/2003
County Clerk
01071901
07/19/2001
Enterprise Imaging System
08022101-MF
02/21/2008
Surrogate
06012602-MF
1/26/2006
Sussex County County Clerk (retired system, superceded by 08032004-MF)
03061902-MF
06/19/2003
County Clerk
08032004-MF
03/20/2008
Surrogate's Office
07031502-MF
03/15/2007
Union County County Clerk
02101702
10/17/2002
County Clerk e-Recording (Level II)
06072004-MF
07/20/2006
Enterprise Imaging System
07031501-NM
03/15/2007
Warren County County Clerk
04111802-MF
11/18/2004
Enterprise Imaging System
06012603-MF
1/26/2006
Educational Agencies & Authorities
Agency
 Office/Department
Certification #
Certification Date
Bergen County College
07092003-NM
09/20/2007
Burlington County College
06061507-NM
06/15/2006
Henry Hudson Regional School District Guidance Department
04121602-MF
12/16/2004
Jersey City Public Schools
06101904-MF
10/19/2006
Lower Camden County Regional High School District #1 (Extinct Agency) 
01111402-MF
11/14/2001
Middlesex County College
07062105-MF
06/21/2007
Salem County Special Services School District
01051702
05/17/2001
UMDNJ Medical Administrative and Financial Records
04071501-NM
07/15/2004
Municipal Agencies & Authorities
Agency
 Office/Department
Certification #
Certification Date
Bernards Township Office of Municipal Clerk - Systems Administration
02012401
01/24/2002
Bordentown Sewerage Authority 
05081803-MF
08/18/2005
Township of Brick Construction Official
06061506-MF
06/15/2006
Brick Township Municipal Utility Authority 
03051501-MF
05/15/2003
City of Camden Municipal Clerk
07121301-NM
12/13/2007
Borough of Carteret Building Department
02041801
04/18/2002
Clerk's Office
02041802
04/18/2002
Borough of Chatham Clerk's Office
06092104-MF
09/21/2006
Township of Cherry Hill Enterprise Imaging System
07041901-MF
04/19/2007
Town of Clinton Clerk's Office
06012601-NM
1/26/2006
Township of East Windsor Police Department
06061508-MF
06/15/2006
Township of Egg Harbor Enterprise Imaging System
06092107-MF
09/21/2006
Township of Freehold Municipal Clerk
04041502-NM
04/15/2004
Holmdel Township Municipal Clerk's Office
00101901
10/19/2000
Township of Holmdel Police Department
07081601-NM
08/16/2007
Township of Howell Municipal Clerk
00092101
09/21/2000
Township of Jefferson Enterprise Imaging System
08011703-MF
01/17/2008
Police Department
08032005-MF
03/20/2008
City of Jersey City Building, Planning, Zoning, & Tax Assessor
06061509-MF
06/15/2006
Township of Lakewood Building Department
07021503-MF
02/15/2007
Borough of Lincoln Park Clerk's Office
07011801-NM
01/18/2007
Borough of Midland Park Municipal Clerk
01062101
06/21/2001
Montgomery Township Office of the Clerk
02071801
07/18/2002
Township of Moorestown Building Department
07051701-MF
05/17/2007
City of Newark Clerk's Office
06110901-NM
11/09/2006
Township of North Bergen Department of Public Works, Construction Code Enforcement Office
00101903
10/19/2000
Township of Old Bridge Building Department
06092109-MF
09/21/2006
Borough of Old Tappan Borough Administrator/Clerk
03101601-NM
10/16/2003
City of Paterson Building and Planning Departments
07062102-MF
06/21/2007
Office of the Municipal Clerk
00071902
07/19/2001
Office of the Municipal Clerk
03111901-NM
11/19/2003
Township of Princeton Planning, Zoning, Code Enforcement and Engineering
07110801-MF
11/08/2007
City of Summit Municipal Clerk
06042001-NM
04/20/2006
City of Trenton Department of Inspections
051020002-MF
10/20/2005
Township of Union Enterprise Imaging System
08041701-NM
04/17/2008
Upper Township Clerk's Office
02051601
05/16/2002
Township of West Windsor Enterprise Imaging System
06110902-MF
11/09/2007
Township of Winslow Enterprise Imaging System
07092001-NM
09/20/2007
Township of Woodbridge Buildings Department
04021902-MF
02/19/2004
Township of Woodbridge Clerk's Office
06110903-NM
11/09/2006
Township of Woolwich Construction Code Office
07071902-MF
11/09/2006
State Agencies & Authorities
Agency
Office/Department
Certification #
Certification Date
Department of Banking & Insurance  Division of Enforcement & Consumer Protection, Division of Life & Health, & Real Estate Commission
04052001-NM
05/20/2004
New Jersey Compensation Rating & Inspection Bureau (NJCRIB)
04102102-NM
10/21/2004
Department of Corrections Office of Information Technology
07051702-NM
05/17/2007
Department of Human Services Customer Service
07101802-NM
10/18/2007
Division of Addiction Services, Intoxicated Driving Program
06042002-MF
4/20/2006
Division of Developmental Disabilities, Woodbine Developmental Center
00061501
6/15/2000
Division of Division of Family Development, Office of Child Support and Paternity Programs: Certificate of Parentage
03082101-NM
8/21/2003
Division of Youth and Family Services (Closed Case Files)
05081801-MF
08/18/2005
Family Care
07092004-NM
09/20/2007
Trenton Psychiatric Hospital
06042003-MF
4/20/2006
Department of Labor Division of Temporary Disability Insurance (original certification -- Division of Unemployment & Disability Insurance, Bureau of State Plan, Certificate #0001 retired)
04041501-NM
6/24/1999
Division of Employer Files
04102101-NM
10/21/2004
Department of Military & Veterans Affairs Departmental/Military Records
04081903-MF
8/19/2004
Department of Personnel Personnel Files
04081904-NM
8/19/2004
MSPLR, Hearing Unit
00042001
4/20/2000
Pine Lands Commision  
07101803-NM
10/18/2007

Department of Transportation

 Division of Traffic Operations, Bureau of Safety Programs
01021501
2/15/2001
Enterprise Imaging System
06042005-MF
4/20/2006
Department of Treasury Office of Management & Budget : Cash Accounting Unit
0005
4/20/2000
Division of Pensions & Benefits
02062001
6/20/2002
Division of Purchase & Property
04121605-NM
12/16/2004
Business Services (formerly Commercial Recording)
0004
4/20/2000
Division of Taxation
01092001
9/20/2001
New Jersey Health Care Facilities Financing Authority