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| JANUARY 2004 | ||||||||||||||||||||||||||||||
NJDARM's
Specialized Document Imaging Unit
State Records Committee Cancelled
County Park Commission Retention Schedule now
on-line
NHPRC Awards New Jersey State Historical
Records Advisory Board Two-year Grant |
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NJDARM's Specialized Document Imaging Unit
The Division of Archives and Records Management has embarked on an initiative to address the digital imaging needs of state, county, and local agencies. It is now providing digital imaging services through its Specialized Document Imaging Unit:
For further information please visit the Specialized Document Imaging Unit's webpage...
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The State Records Committee meeting for Thursday, January 22nd has been cancelled. The next regularly scheduled meeting will be Thursday, February 19th at 10:00am at the State Records Center.
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The Division of Archives & Records Management (DARM) has completed the conversion to PDF of the County Park Commission Records Retention Schedules (C300000-999). Click here to learn more about the State and Local records retention schedules...
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The National Historical Publications and Records Commission (NHPRC) has awarded the New Jersey State Historical Records Advisory Board (NJSHRAB) a two-year administrative support grant of $19,970 to improve and extend the board’s outreach to historical records repositories and users of the state’s documentary heritage. NHPRC's grant meets the board's need for administrative staff support to improve the board’s effectiveness, to fuel a more aggressive outreach to historical records repositories and users, and to undertake a systematic updating of the Strategic Plan by mid-2005. At the end of the two-year grant period, NJSHRAB and DARM plan to continue providing administrative support for the board using state-funded staff positions in the State Archives. NJSHRAB’s twin aims for 2004-2005 include:
For additional information, please visit our NJSHRAB webpage.
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| FEBRUARY 2004 | ||||||||||||||||||||||||||||||
The State Records Committee (SRC) approved two new Public Records Image Processing Systems as per PL1994, C140. The Hunterdon County Surrogate's office has been granted a certification (#04021901-MF) for the imaging of their public records and the Township of Woodbridge's Buildings Department has been granted a certification (#04021902-MF) for the service bureau imaging of their permit files and drawings. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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| MARCH 2004 | ||||||||||||||||||||||||||||||
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The New Jersey Gazette is Back!!!
New Jersey Digital Highway IMLS National Leadership
Grants Award Ceremony
State Records Committee Cancelled |
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New Jersey Gazette is Back!!! The state of New Jersey history is alive and well, due in large part to the continued partnership of the New Jersey State Archives, the New Jersey Historical Commission and the New Jersey Historic Trust. These three state agencies dedicated to the preservation and promotion of New Jersey's heritage have come together with the Public Policy Center of New Jersey, which publishes New Jersey Heritage magazine, to publish the New Jersey Gazette. The New Jersey Gazette is named after New Jersey's first newspaper, which was first published in Trenton on December 17, 1777. Following in the tradition of its namesake, the New Jersey Gazette will serve the history community and interested New Jerseyans in the same informative manner. Published three times a year within the pages of New Jersey Heritage magazine, the New Jersey Gazette will be a conduit for the public to learn about past preservation efforts, current history projects, and upcoming opportunities to ensure that our state's past will always be a vital part of its future. We
have now created a webpage to host issues of the
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Representatives of the New Jersey Digital Highway (NJDH) received the official awarding of the $463,000 IMLS National Leadership Grant for Museum and Library Collaboration on Monday March 1st. Congressman E. Scott Garrett, Representative 5th District, made the presentation with Congressman Rush Holt, Representative 12th District, and Mary Chute, Deputy Director of IMLS in attendance. The Division of Archives and Records Management (DARM) is a partner institution in the NJDH and a co-investigator on this grant with the New Jersey State Library, and the New Jersey Historical Society. Rutgers University Libraries is the Principal investigator and site of the digital repository. The American Labor Museum/Botto House, smaller libraries, museums, archives, historical societies, public broadcasting, and educators will supply additional collection materials, leadership, and assistance for this project. This initial funding for the NJDH will create statewide digital and metadata infrastructure and standards for cultural history collections and digitally document the state's immigration history and ethnic heritage through an exhibit, "The Changing Faces of New Jersey". DARM's participation in this initiative is related its mission to promote the use of New Jersey’s rich documentary heritage as educational resources for adults and children, to promote understanding and appreciation for the history of our diverse, multi-cultural society, and encourage broader participation and leadership in civic affairs.
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The State Records Committee meeting for Thursday, March 25th has been cancelled. The next regularly scheduled meeting will be Thursday, April 15th at 10:00am at the State Records Center.
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| APRIL 2004 | ||||||||||||||||||||||||||||||
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New
Jersey State Archives wins MARAC Finding Aid Award
State
Records Committee Agendas and Minutes to be available online!
Public
Records Image Processing System Approved (April 15, 2004)
State Archives Adds over 400 Collection Guides
to Website!!! |
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The New Jersey State Archives is proud to announce that it received a Mid-Atlantic Regional Archives Conference's Finding Aid Award for its online Catalog, which includes a variety of browsable, subject access avenues to several hundred webpages detailing the holdings of the New Jersey State Archives. The award was presented on April 24th at the MARAC Spring 2004 Conference in Arlington, VA.
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We have begun posting of the Agendas and Minutes of the State Records Committee monthly meetings on our website. We will be posting them date-forward, with the Minutes from the February 19th meeting and the Agenda for the April 15th meeting now online. For more information please visit the SRC's webpage.
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The State Records Committee (SRC) approved a new Public Records Image Processing Systems as per PL1994, C140 at the April 15th SRC meeting. The Township of Freehold has been granted a certification (#040041502-NM) for the imaging of the Township's public record. Additionally, the Department of Labor, Bureau of State Plan's image processing system (New Jersey's first certified imaging system) has been expanded to include the whole Division of Temporary Disability Insurance. Their original certificate #0001 has been retired and a new certificate has been issued #04041501-NM. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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Over 400 additional guides to collections were posted to the Division of Archives & Records Management website. These guides range from simple box lists to complete finding aids with institutional histories, content notes and item-level descriptions. Among the new postings are four photographic image collections. Collection descriptions can be accessed via our Catalog webpage and the guides are linked from the catalog descriptions. URLs for the additional holdings pages that now include guide links are also provided below.
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| MAY 2004 | ||||||||||||||||||||||||||||||
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2 More Issues of the New Jersey Gazette now on-line
Updated and Revised Image Processing System Evaluation Form now available
online
State Records Committee April 15th
Minutes are available online
Public Records Image Processing Systems Approved
(May 20th, 2004)
State
Records Committee May 20th Agenda is available online |
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The two most
recent issues (Volume 2, Issues 1 and 2) of the New Jersey Gazette
are now available on-line. Click here
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Updated
and Revised Image Processing System Evaluation Form now available
online
The Image Processing System Evaluation Form has been revised and updated with input from state and local agencies and vendors. The form is now available on our Forms webpage along with an updated example, instructions, and guidelines. In addition, we have three new items available:
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The Minutes of the April 15th State Records Committee are now available on on the SRC's webpage.
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The State Records Committee (SRC) approved two new Public Records Image Processing Systems as per PL1994, C140:
Both systems will likely be expanded in the next year to include additional records. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages. Additions to the County Prosecutor's records retention schedule (C310000) were approved. The additions include records pertaining to the use of a weapon in domestic violence cases. It is currently pending final signatures and an announcement will be placed on this page when the revised schedule is available online.
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The Agenda for the May 20th State Records Committee is now available on on the SRC's webpage.
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| JUNE 2004 | ||||||||||||||||||||||||||||||
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Public
Records Image Processing Systems Approved (June 17th, 2004)
State
Records Committee May 20th Minutes are available online
1776
New Jersey Constitution is available online C’est
bon!: PARIS Grant Program Will Launch in 2005 State
Records Committee June17th Agenda is available online |
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The State Records Committee (SRC) approved a new Public Records Image Processing Systems as per PL1994, C140 for the Camden County Clerk's Office (#04061701-MF). For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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The Minutes of the May 20th State Records Committee are now available on on the SRC's webpage.
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1776
New Jersey Constitution is available online The Division of Archives and Records Management has posted the first of our "Documentary Treasures" to our website. It is the original New Jersey State Constitution of 2 July 1776, complete with full-sized images and transcriptions of the nine manuscript pages. To view this seminal, historical document visit our "New Jersey State Constitutions" webpage. Currently, the first and last (signature) pages of the original document--which was New Jersey's declaration of independence from the British crown--are on exhibit at the National Constitution Center in Philadelphia. The New Jersey document will be on display through the end of August as part of NCC's extraordinary, interactive exhibition on the history of American constitutional freedom. Look for more "Documentary Treasures" coming soon!
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| C’est
bon!: PARIS Grant Program Will Launch in 2005
New Jersey’s pioneering Public Archives and Records Infrastructure Support (PARIS) grant program will launch in 2005. PARIS grants will fund significant advancements in county and municipal government archives and records programs statewide. Governor James E. McGreevey’s proposed budget for the 2004-2005 fiscal year provides up to $28 million for grants, making PARIS one of the largest programs of its kind in the nation. Funded by document filing and recording fees collected by county clerks, PARIS grants are a key component of the New Jersey Public Records Preservation Program established by the state legislature in July 2003 under P.L. 2003, c. 117. The program is directed by the Division of Archives and Records Management (DARM) in the Department of State...Click here for more information...
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The Agenda for the June 17th State Records Committee is now available on on the SRC's webpage.
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| JULY 2004 | ||||||||||||||||||||||||||||||
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State
Records Committee June 17th Minutes are available online
State
Records Committee Approves Overhaul of Local Engineering Department
Records Retention Schedule (June 17th, 2004)
Public
Records Image Processing Systems Approved (June 17th, 2004)
State Records Committee
July 15th Agenda is available online
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The Minutes of the June 17th State Records Committee are now available on on the SRC's webpage.
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The State Records Committee (SRC) approved an overhaul to the Local Engineering Department Records Retention Schedule (C910000). When the schedule has been signed by the appropriate agency representatives it will be scanned and placed online replacing C910000-902. The posting announcement will be noted on this page in the near future.
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The State Records Committee (SRC) approved its first hospital and higher educational agency Public Records Image Processing Systems as per PL1994, C140. The University of Medicine and Dentistry of New Jersey (UMDNJ) was certified (#04071501-NM) hospital administrative, financial, and medical records. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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The Agenda for the July 15th State Records Committee is now available on on the SRC's webpage.
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Spring
2004 Issue of the New Jersey Gazette now on-line State
Records Committee Approves a Record 4 Image Processing SystemsSpecial
Meeting (Thursday August 5th) of the State Records Committee
to Consider Rules Proposals for PARIS and Records DIRECT Grants Programs! DARM
to Present "Records Imaging Certification: Benefits for Municipal
Management" for the New Jersey State League of Municipalities,
October 6th & 8th! |
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The most recent
issue (Volume 2, Issue 3) of the New Jersey Gazette are now available
on-line. Click here
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The State Records Committee (SRC) approved a record four (4) Public Records Image Processing Systems as per PL1994, C140. The certifications included:
For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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The State Records Committee will be meeting at 10:00am on Thursday August 5th at the State Records Center to consider the New Jersey Administrative Code rule proposals for the Public Archives and Records Infrastructure Support (PARIS) Grants and Records Disaster Recovery Triage (Records DIRECT) Grants programs. To review the Agenda Click Here...
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The Division of Archives & Records Management in cooperation with the Municipal Clerks Association of New Jersey and the New Jersey State League of Municipalities will present the seminar "Records Imaging Certification: Benefits for Municipal Management" on October 6th & 8th in Freehold and Cherry HIll respectively. This year marks the 10th anniversary of P.L.1994, C.140, which enables state and local agencies to image their public records. Before an agency embarks on a public records imaging project, they should be asking, “What are the benefits of investing taxpayers’ money into this technology?” There can be a myriad of answers: reducing the space and cost of records storage; improving access to public records; integrating the imaged record into other information systems; and improving efficiencies in the day-to-day operations of an agency. Attend this seminar and learn the basics of the imaging certification process and learn from case studies of how certified imaging systems have been integrated into the paperless agenda process and financial recordkeeping. To learn more about and register for this seminar Click Here...
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BooksNJ: The Capital Bookstore Re-opens!!
PARIS
and Records DIRECT Grants rules available for public comment
State
Records Committee July 15th Minutes are available online
State Records Committee
September 16th Agenda is available online
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It gives us great pleasure to announce the reopening of BooksNJ: The Capital Bookstore. Located on the street level of the Department of State Building in Trenton, BooksNJ stocks a broad range of non-fiction New Jersey publications. Nearly eighty publishers participate, including historical societies, local organizations, academic presses, and many others--and the list keeps growing. BooksNJ is a joint effort of the New Jersey State Archives and the New Jersey Historical Commission. Through a management partnership with the Genealogical Society of New Jersey, the store has now reopened for business. Regular hours are Monday-Friday, 11:00 - 3:00. BooksNJ offers hundreds of titles relating to every area of the state and numerous fields of study. We stock:
The store offers books in print, maps, historical calendars and postcards, audio, video and CD productions, and other formats. BooksNJ also stocks a number of New Jersey historical, genealogical, legal and cultural periodicals. Stop by the store when you tour Trenton's Cultural Complex or visit the state's research institutions. BooksNJ is in close proximity to the State Archives, State Library, State Museum, State House, Old Barracks and Trenton War Memorial. You can also visit our website and view our catalog at www.booksnj.com. The store accepts all major credit cards. Start your holiday shopping early at The Capital Bookstore. We will be planning several book signings this fall. Currently, all Arcadia (Images of America) publications are on sale for 20% off. Credit-card sales are accepted by phone. The State Archives, Historical Commission and GSNJ are excited to announce their partnership in BooksNJ. Come see us or check out our website. Information about New Jersey titles in print or related resources, and contact from authors and publishers, are always most welcome. BooksNJ:
The Capital Bookstore Mailing: PO Box 307, Trenton, NJ 08625-0307 tel. 609-943-4444 www.booksnj.com BooksNJ: All New Jersey, all the time!
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The Division of Archives & Records Management (DARM) through the Office of Administrative Law (OAL) has submitted its proposed additions to the New Jersey Administrative Code Title 15 Chapter 3. This includes the adoption of new rules:
The full authoritative text of the proposed revisions has been published in the September 7, 2004 New Jersey Register. The proposed subchapters and accompanying public notices are available on our PARIS Grants webpage. Submit written comments by November 6, 2004 to: Karl J. Niederer,
Director
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The Minutes of the July 15th State Records Committee are now available on on the SRC's webpage.
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The Agenda for the September 16th State Records Committee is now available on on the SRC's webpage.
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The State Records Committee (SRC) approved a the 63rd and 64th Public Records Image Processing Systems as per PL1994, C140. The certifications included:
For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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The Minutes of the August 19th State Records Committee are now available on on the SRC's webpage.
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The New Jersey State Archives has been notified that its conservation proposal "The American Revolution in New Jersey: Preserving our Documentary Heritage" will be fully funded by the Save America's Treasures program. The award of $346,700 will be made available early next year; the state Public Records Preservation Fund is to be the source of the Archives' $283,000 match. In total, this project will devote nearly $700K to the conservation of over 5,200 leaves of Revolutionary War manuscripts documenting the struggle for American independence and New Jersey's role in the military, political and social conflict. Included are militia records, Loyalist papers, court books documenting treason cases, records relating to property loss and wartime turmoil, and many other groups of manuscripts. The documents included in the proposal comprise about 6% of the State Archives' holdings relative to the war. Out of an estimated 400+ grant proposals, New Jersey State Archives' proposal apparently received the highest score and is therefore SAT's highest national priority. We would like to thank and acknowledge the staff of the Conservation Center for Art and Historic Artifacts in Philadelphia for their key role in cost estimating and the conservation plan and we will be making additional announcements in the days ahead relative to the details of the project, and will post information about it soon!
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The Agenda for the September 16th State Records Committee is now available on on the SRC's webpage.
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State
Records Committee Adopts PARIS Funding Priorities for Counties for
FY 2005
Special Meeting of the State
Records Tuesday November 30th
State Records Committee
October 21st Minutes are available online
State Records Committee
Approves a 65th & 66th Image Processing
Systems
State Records Committee Schedule for 2005 now
available online PARIS
and Records DIRECT Grant Programs Orientation and Grant-Writing Training
Workshops December 2004 Challenges
in Managing Records in the 21st Century State
Records Committee November 18th Agenda is available online
State Records Committee
September 16th Minutes are available online |
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At a special meeting of the State Records Committee on Tuesday November 30th, the SRC adopted the Public Archives and Records Infrastructure Support (PARIS) Grants Program funding priorities for grants to be awarded to New Jersey counties in FY2005. The priorities fall into the two following categories:
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Project/Case
File Management Digitization
