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| JANUARY 2005 | ||||||||||||||||||||||||||||||
PARIS Grants Program Updates
State Records Committee
Approves 2 New Image Processing Systems
PARIS
and Records DIRECT Grant Adopted and Published
State Archives Posts Numerous
New Finding Aids to the Website |
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DARM has reworked the PARIS Grants Program Homepage for more efficient navigation and has posted several new pages with PARIS Grants supplementary materials. These new pages include:
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The State Records Committee (SRC) approved two (2) new Public Records Image Processing Systems as per PL1994, C140. The two remaining County Registers of Deeds & Mortgages, Essex County and Hudson County, were certified on the same day. This brings the compliment of certified County Clerks and Registers to 19. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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On December 20, 2004 the New Jersey Administrative Code that governs the PARIS and Records DIRECT Grants programs became effective with its publishing in the New Jersey Register. It was officially adopted on November 24, 2004 by Regena L. Thomas, Secretary of State. The code is effective until September 2, 2008 when the rest of Title 15, Chapter 3 expires. The new rules along with their public notices are now available in PDF format on the PARIS Homepage and from our Regulations Page.
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The New Jersey State Archives recently posted a large number of finding aids to the DARM's website. In addition to guides linked from our catalog pages (see below), we have also posted our guide Using the Records of the East and West Jersey Proprietors (http://www.njarchives.org/links/pdf/proprietors.pdf). The finding aids listed below range from simple box or reels lists to detailed guides containing content notes, institutional histories and item-level inventories.
Below are several guides of particular genealogical value (i.e., containing name lists and/or item-level descriptions):
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The State Records Committee meeting for Thursday, February 17th has been cancelled. The next regularly scheduled meeting will be Thursday, March 17th at 10:00am at the State Records Center.
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The State Records Committee (SRC) approved changes to the Municipal Clerk's and Municipal Tax Collector's retention schedules:
When these schedules have the appropriate signatures they will be made available on our Records Retention webpage. Additionally, the State Records Committee (SRC) approved a new Public Records Image Processing Systems as per PL1994, C140 for the Morris County Clerk's Office. This brings the complement of certified County Clerks and Registers to 20. For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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The State Records Committee proposes to adopt formal administrative procedures governing its own operations, and clarifying the Committee's relationship with its administrative arm, the Division of Archives and Records Management (DARM). These procedures were originally published in the New Jersey Register on 6 December 2004 at 36 N.J.R. 5229 as amendments to DARM's rules (N.J.A.C. 15:3-2.1). The public comment period on the proposed rules closed on 4 February 2005; however, DARM omitted the necessary step of posting the amendments in its web site at the time of publication in the New Jersey Register. For this reason, DARM is posting in its web site (http://www.narchives.org/links/njac-15-3-2-proposed-rev.html) the full text of the proposed amendments as found in the Register for a further period of thirty (30) days to provide stakeholders and the general public an opportunity to submit written comment. The extended comment period will begin on 10 March and close on 11 April 2005. Please submit written comments by 11 April 2005 to:
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The New Jersey state Archives has posted two new imaged collections: Please visit our Imaged Collections page to view all of our online image collections...
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The Division of Archives and Records Management has posted the agenda for the April 21, 2005 State Records Committee (SRC) Meeting and the Minutes for the March, 17 2005 meeting on the SRC's Webpage...
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The New Jersey State Records Committee (SRC) this morning awarded grants from the state’s pioneering Public Archives and Records Infrastructure Support (PARIS) program. More than $25 million has been awarded to the state’s 21 counties and 12 largest municipalities. PARIS is the largest competitive grants program of its kind in the nation. Funded by document filing and recording fees collected by county clerks, PARIS is a key component of the New Jersey Public Records Preservation Program established by the state legislature in July 2003. According to Karl J. Niederer, State Records Committee Secretary, “PARIS grants will address the need for building and improving the infrastructure of county and municipal records systems statewide.” New Jersey’s local governments will use grant funds to boost the efficiency of filing, storing and accessing public records, preserve valuable archives, and drive down the administrative cost to taxpayers. “The advanced technology and tools are available,” Niederer said, “and PARIS makes them affordable to cash-strapped counties and municipalities.” Currently, PARIS grants are available to all counties and cities with populations of 75,000 or more. PARIS funding will eventually be available to all municipalities. This first round of PARIS grants will focus on transforming local records administration. In this strategic vision, the 21 county governments have a key role, each serving as a regional hub for records management, preservation and storage services, and most municipalities will be able to utilize county records facilities and services for convenient and secure offsite storage; document imaging services and electronic records systems backup. PARIS encourages county and municipal governments to explore opportunities to partner in cooperative archives and records management ventures, including shared services and facilities. To view county and municipal summary funding Click Here... To view detailed project funding Click Here...
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The New Jersey State Archives has posted three (3) new queries to the DARM web site:
To learn more about the NJSA's holdings visit our Catalog Webpage...
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The Division of Archives and Records Management has posted the agenda for the May 19, 2005 State Records Committee (SRC) Meeting on the SRC's Webpage...
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The Division of Archives and Records Management has posted previously approved revisions to several records retention schedules:
These revised schedules and others can be found on DARM's Records Retention Webpage...
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State Records Committee Resolution
regarding continuation funding with PARIS Grants...
Revised Guidance for Developing
Image Processing Systems RFP Posted...
State
Records Committee Special Meeting Agenda for June 01, 2005
posted... |
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The State Records Committee met in special session on June 1st and adopted a resolution to establish continuation funding for "...limited ongoing funding for dedicated archives and records management staff as a priority of the PARIS grant program..." Click Here for the complete resolution [pdf].
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The Division of Archives and Records Management has posted a revised version of the "RFP/RFI/RFB considerations for a Public Records Image Processing System" on the Forms Webpage...
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The Division of Archives and Records Management has posted the agenda for the June 1, 2005 special meeting of the State Records Committee (SRC) on the SRC's Webpage. Additionally, the Minutes for the April 21, 2005 meeting have been posted.
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State Records Committee adopts
policy for Check 21 imaging certification... State
Records Committee Approves 2 New Image Processing Systems
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On October 28, 2004, the Check Clearing for the 21st Century Act (Check 21) became effective. This Federal legislation's primary purpose is to allow an institution to make a unilateral decision to truncate all paper checks without agreements with any other party. Check 21 enables this by authorizing the creation of a substitute check from an electronic record (image) of the check for those banks and customers who have not agreed to accept the electronic record (image). The Division of Archives and Records Management has developed a streamlined process, which the State Records Committee adopted at their July 21st meeting, for certifying bank check imaging systems. One of the significant benefits for an agency (and its banking institution) in pursuing certification for the agency under P.L.1994, C.140, is that it legitimizes the image and either does away with the need for a substitute check or legitimizes the path from which the substitute check is derived. To learn more about Check 21 and bank imaging certification please visit our new Check 21 Webpage...
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The State Records Committee (SRC) approved two (2) new Public Records Image Processing Systems as per PL1994, C140 bringing the total to 76 certified systems. The two new certifications are:
For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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PARIS Grants Presentations
and Training Schedule...
State Records Committee
Approves 3 New Image Processing Systems Acting
Governor Codey signs Executive Order #49... |
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The PARIS Grants Team has posted a series of public speaking engagements to professional associations this fall on the PARIS Homepage. Additionally, the Team has posted the training schedule for eligible counties and municipalities...
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The State Records Committee (SRC) approved three (3) new Public Records Image Processing Systems as per PL1994, C140 bringing the total to 79 certified systems. The two new certifications are:
For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.
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Acting Governor Richard Codey signed Executive Order #49 on August 5th, which orders and directs the Division of Archives and Records Management (DARM), in coordination with the State Records Committee (SRC), to undertake and direct a global review of State agency records retention schedules, practices and procedures in partnership with all agencies in the Executive Branch of State government. Click
here
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Proposed PARIS Grants Rules
Revisions & Eligibility Public Notice 2005... |
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DARM has posted the proposed N.J.A.C. rules revisions for the PARIS Grants Program as well as the Public Notice outlining the PARIS Grants Program FY06 Priorities and agency eligibility. Please visit our PARIS Grants Homepage for more information...
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NO NEWS REPORTED
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NO NEWS REPORTED
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PARIS
Grants Program Update
